Neighborhood House
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Staffing Specialist (CLOSED)

Department: Administration
Reports To: Director of Human Resources
Status: Regular, 40 hours per week, 12 months per year
FLSA: Non-Exempt
Location: Weller
Hiring Range: 17 ($19.80 to $22.01 per hour)
Closing Date: July 28, 2017 or when filled
Under the direction of the Director of Human Resources, the Staffing Specialist is responsible for providing administrative and strategic support for the full-cycle recruiting process for all open agency positions. This position will also support staff professional development through the creation and on-going support of staff level training, credential tracking, and completion of annual performance appraisals. Duties include but are not limited to updating and posting new job descriptions, preparing for and administering new employee orientations, training development and coordination, credential tracking, performance appraisal completion, oversight of online survey tool, and a high- volume of staff and manager Q & A.

  • Support managers in developing new and updating existing job descriptions.
  • Maintain and update diversity e-mail list as needed, to widen outreach for job openings. Post all open positions on internal and external platforms.
  • Provide on-going support to hiring managers to fill positions.
  • Process incoming job applications and communicate with hiring managers as needed.
  • Process all pre-employment screening requirements and accurately prepare all new hire paperwork and resources for new hire orientations.
  • Conduct new employee orientations to inform new employees of agency mission/values, performance standards, policies and procedures, compensation and benefits.
  • Ensure accurate and thorough processing of new hire paperwork including entering information in the HR database system and timely creation of new hire files and other associated filing systems in accordance with legal requirements and agency policies and procedures.
  • Perform 30 and 90 check-ins with new hires and answer employee’s inquiries in regards to benefits, agency policies and procedures and general HR questions.
  • Track and update staff credentials in HR Database systems in compliance with program and agency requirements.
  • With the support of the Director of HR and the HR Team, research, develop and implement staff level trainings as well as online self-paced trainings for on-going professional development for agency staff.
  • Oversee timely and accurate completion of annual performance appraisals for all staff. Ensure tracking system and file in personnel files.
  • Oversee maintenance of online survey tool, making updates and running reports as needed.
  • Perform other duties as assigned.
Minimum Qualifications
  • Associate Degree with a minimum of 1-2 years of experience in human resources, nonprofit administration, social services, or a similar high-paced customer service environment. An equivalent combination of experience and training may be considered.
  • Proficiency in Microsoft Office software. Experience with HRIS software or other Management Information Systems is a plus.
  • Demonstrated ability to provide high quality customer service in a fast-paced environment.
  • Ability to handle sensitive and confidential information with discretion.
  • Strong organizational skill and attention to detail with the ability to multi-task, prioritize independently, and meet deadlines for multiple concurrent projects...
  • Willingness to comply with the established agency performance standards which may include productivity/personal responsibility, client/customer service-orientation, embracing a team player orientation, and maintaining a professional demeanor.
  • Excellent written and verbal communications skills.
  • Demonstrated ability to work with and be sensitive to individuals from a wide range of cultural, economic, and ethnic backgrounds.
  • CPR and First Aid certification (within 30 days of employment).
  • Child Abuse and Neglect certification (within 2 weeks of employment).
  •  Must pass Neighborhood House Background Check Requirements.
Desired Qualifications
  • Bachelor’s degree and experience working in Human Resources.
  • Group training/presentation skills would be an advantage.
  • Familiar with federal and state employment law and HR Policies and Procedures.
  • Bilingual ability in English and a Southeast Asian or East African language is highly desired, with sufficient skill to communicate and prepare documents extensively in English.
Click here for more details about our benefits program.
Employment Practice
Neighborhood House is an Equal Opportunity Employer. Applications are considered without regard to race, age, sex, color, creed, religion, disability, national origin, marital status, mental or physical handicap, sexual orientation (heterosexuality, homosexuality, bisexuality) and expression of gender identity or any other classification protected by law. Neighborhood House encourages and gives hiring preference to current and former Head Start parents and children. We encourage people of color and residents of the communities we serve to apply.
Application Procedure
Submit agency application PDF along with resume and cover letter. For your convenience, we offer several ways for you to submit your completed application: 

In Person or Mail to:
8:00am – 5:00pm Monday-Friday

Neighborhood House
1225 S. Weller Street, Suite 510
Seattle, WA 98144
Attn: Human Resources

For more information
Inquiries may be directed to Human Resources at (206) 461-8430 or by e-mail to