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Purchasing Coordinator

Department: Administration
Reports To: Controller
Status: Regular, 40 hours per week, 12 months per year
FLSA: Non-Exempt
Hiring Range: 19 ($21.06 to $23.40 per hour)
Location: Weller
Closing Date: October 24th, 2017 or until filled
 
Scope
The Purchasing Coordinator is responsible for processing supply order for the entire agency and performing some general accounting duties. Duties include, but not limited to, ordering supplies and technology/telecommunication equipment, building strong business relationships with vendors/service providers, ordering and assigning agency phone and data lines to staff, accurate tracking of agency phone and data line assignments and providing timely updates to appropriate persons within the department for various purposes, assisting with data entry, and processing insurance-related functions. Position involves significant effective written and verbal communication with staff and vendors.

Responsibilities 
  • Timely and accurately order supplies, computer equipment, and other communication equipment for the entire agency. Seek for competitive bids and place orders based on quality, price and delivery that meet the needs of the requestor.
  • Reconcile purchase orders; promptly investigate and resolve discrepancies as they arise; review outstanding orders and initiate any necessary follow-up action; code expenses to appropriate cost center when received; prepare purchase order for invoices.
  • Maintain comprehensive and organized purchasing files, including all supporting documentation such as approvals, associated paperwork and packing slips.
  • Work closely with managers and staff to ensure purchasing and approval systems are consistently enforced.
  • Maintain credit card purchase logs and back-up documentation for accounting records.
  • Maintenance and distribution of inventory of cell phones and other communication equipment.
  • Build and maintain strong and positive business relationships with vendors/service providers.
  • Keep insurance book, certificates, reconciliation and monthly entry up to date.
  • Assist with compiling and entering timesheets.
  • Assist with reviewing and processing In-Kind documents.
  • Cross train and provide backup for payroll processing.
  • Perform other duties as assigned.
 
Qualifications
Minimum Qualifications
  • AA in Accounting, Business, Business Administration or related field (BA preferred) and 2 years accounting experience; or equivalent combination of education and experience (with Department Director’s approval).
  • Knowledge of purchasing procedures for business required. Non-profit experience preferred.
  • Proficient in Excel and posses demonstrated knowledge of Word and Access software programs.
  • Detailed-oriented. Attentive to accuracy and ability to multitask in a fast-paced environment.
  • Excellent verbal and written communication.
  • Excellent organizational skills.
  • Experience working with individuals from diverse cultural, economic and ethnic backgrounds.
  • Ability to work with and be sensitive to a diverse cultural, ethnic and racial population.
  • Willingness to comply with the established agency performance standards which may include: productivity/personal responsibility, client/customer service-orientation, embracing a team player orientation, and maintaining a professional demeanor.
  • Current First Aid Certification (within 30 days of employment).
  • Current CPR Certification (within 30 days of employment).
  • Child Protective Services Training (within 2 weeks of employment).
  • Must pass Neighborhood House background check requirements.
  • Postion requires Washington State bi-annual criminal background re-check.

Physical Requirements
  • Ability to lift 30 pounds into and out of storage. Most common postures used on job:  Walking 4%, stooping 1%, sitting 90%, crouching 1%, standing 3%, kneeling 1%.
  • Speech/Hearing/Sight: Must have the ability to speak, write and understand English. Speaking and hearing on phone in a public noisy environment. Hearing and visual: full acuity required.
  • Frequent extended periods looking at CRT screen.
Benefits
Click here for more details about our benefits program.
 
Employment Practice
Neighborhood House is an Equal Opportunity Employer. Applications are considered without regard to race, age, sex, color, creed, religion, disability, national origin, marital status, mental or physical handicap, sexual orientation (heterosexuality, homosexuality, bisexuality) and expression of gender identity or any other classification protected by law. Neighborhood House encourages and gives hiring preference to current and former Head Start parents and children. We encourage people of color and residents of the communities we serve to apply.
 
Application Procedure
Submit agency application PDF along with resume and cover letter. For your convenience, we offer several ways for you to submit your completed application: 
  • Email:
     nhjobs@nhwa.org

  • Fax:
     (206) 923-6776

In Person or Mail to:
8:00am – 5:00pm Monday-Friday

Neighborhood House
1225 S. Weller Street, Suite 510
Seattle, WA 98144
Attn: Human Resources

For more information
Inquiries may be directed to Human Resources at (206) 461-8430 or by e-mail to nhjobs@nhwa.org.