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Administrative Project Manager

Department: Administration
Reports To: Director Finance & Administration
Status: Regular, 40 hours per week, 12 months per year
FLSA: Non-Exempt
Hiring Range: 22 ($23.14 to $27.00 per hour)
Location: Weller
Closing Date: April 20th, 2018 or until filled

Scope
The Administration Department of Neighborhood House is comprised of four teams that manage the support systems of the agency. The four teams are Data Analysis & Evaluation, Accounting, Human Resources, and IT & Operations. The Administrative teams work in partnership with the Program Departments and the Development Department to achieve our mission of developing and maintaining uniform, efficient, supportive systems that help the programs of Neighborhood House do their work better and serve more clients. The Administration Department is passionately dedicated to the mission of the agency and is committed to performing its work in a way that is respectful and supportive of the staff on the front lines of customer service.
 
The Administrative Project Manager will play a critical role in assisting the Administration Department to achieve new efficiencies through constantly innovating and improving business processes. The successful candidate must be able to carry out multiple independent projects across teams - from conception through implementation with a considerable degree of proactive work ethic and teamwork. Work is primarily project- based and the scope varies from project to project. Typical projects may include, but are not limited to, research and implementation of workflow software, coordinating build out of tenant space, and negotiating long-term leases.

Responsibilities 
Project Management (80%)
  • At the direction of Finance Director and the Admin managers team, develop and execute innovative solutions to agency’s administrative challenges.
  • In collaboration with stakeholders, create and execute project scopes and work plans. Revise as appropriate to meet changing needs and requirements.
  • Maintain detailed project checklists and timelines and notify project team of upcoming deadlines in a timely manner.
  • Clearly communicate project goals, objectives and results to project stakeholders.
  • Regularly monitor and report on progress of project to all stakeholders.
  • Oversee performance and deliverables of staff assigned to support projects. Assume responsibility for cohesion and teamwork among staff, volunteers and contractors assigned to project. Demonstrate tact and diplomacy in working through interpersonal and project performance issues.
  • Demonstrate project management skills of communication, presentation, time management, organization and planning to deliver exceptional results.
  • Occasionally procure and manage external consultants or contractors as needed.
  • Perform other duties as assigned.
Operational Support (15%)
  • Provide on-going operational support to Admin managers in the areas of organization, administration, and documentation.
  • Manage leases and communication with landlords and tenants and backup support for contract review and routing.
  • Serve as a member of the Safety Committee and participate in other standing Admin Team Meetings, such as office Services and Admin Manager Meetings.
Executive Support (5%)
  • Provide back up support to the Board of Trustees, including taking minutes, coordinating and scheduling meetings, compiling packets, updating rosters, etc.
  • Provide high level administrative and planning support to the Executive Director and Department Directors, including leading special projects, preparing reports, project management, knowledge management and scheduling.
Qualifications
Minimum Qualifications
  • Bachelor’s Degree in relevant field; or equivalent combination of education, training or experience.
  • Minimum of three years experience in project management, operations, administration or other relevant field.
  • Demonstrated project management skills: exceptional attention to detail, time management, follow-through and ability to meet deadlines, communication, organization and planning.
  • Ability to multi-task, switching between leadership roles and support roles as needed; adaptability and flexibility as agency priorities change.
  • Outstanding interpersonal and relationship-building skills, diplomacy and a non-judgmental, positive, problem-solving attitude.
  • Ability to work independently with little supervision, as well as part of a team. Must be resourceful and proactive.
  • Fluency in Microsoft Office Suite. Additional computer/technical skills (graphic design, web development, etc.) are a plus.
  • Willingness to comply with established agency policies and performance standards, which may include productivity/personal responsibility, client/customer services, teamwork and maintaining a professional demeanor.
  • Must have reliable and independent transportation.
  • First Aid Certification (within 30 days of hire).
  • CPR Certification (within 30 days of hire).
  • Child Abuse and Neglect training (within 2 weeks of hire).
  • Must pass Neighborhood House Background check requirements.
  • Position requires Washington State bi-annual criminal background re-check.
Benefits
Click here for more details about our benefits program.
 
Employment Practice
Neighborhood House is an Equal Opportunity Employer. Applications are considered without regard to race, age, sex, color, creed, religion, disability, national origin, marital status, mental or physical handicap, sexual orientation (heterosexuality, homosexuality, bisexuality) and expression of gender identity or any other classification protected by law. Neighborhood House encourages and gives hiring preference to current and former Head Start parents and children. We encourage people of color and residents of the communities we serve to apply.
 
Application Procedure
Submit agency application PDF along with resume and cover letter. For your convenience, we offer several ways for you to submit your completed application: 
  • Email:
     nhjobs@nhwa.org

  • Fax:
     (206) 923-6776

In Person or Mail to:
8:00am – 5:00pm Monday-Friday

Neighborhood House
1225 S. Weller Street, Suite 510
Seattle, WA 98144
Attn: Human Resources

For more information
Inquiries may be directed to Human Resources at (206) 461-8430 or by e-mail to nhjobs@nhwa.org.